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Accounts Receivable Specialist

JOB DESCRIPTION
Position Title: Accounts Receivable/Bookkeeper
Reports To: Regional Ops. Manager/President
Responsibilities/Tasks
oDesign and implement office policies, standards and procedures
oMaintain contract management files
oResponsible for maintaining and improving document management and corresponding processes
Accounts Payable
oManage the process AP invoice journals
oPrepares AP payment journals and check runs
Accounts Receivable
oResponsible for ensuring the accurate transmission of data from Proprietary Database to QB
oResponsible for the reconciliation of revenue and customer receivable data between Proprietary Database and QB
oManage the AR process including customer payment entry and bank deposit creation
oMonitor AR balance, make collection calls as needed; submits monthly AR report to Ops. Manager and President
Banking
oPrepare daily bank deposits
General Ledger
oPrepares monthly adjusting journal entries
oReconcile all sub-ledgers (cash, AR, AP, fixed assets, etc.)
oReconcile trial balance to supporting schedules
oResponsible for the timely submission of month end folder which includes support schedule for all balance sheet accounts
oParticipates in analysis of financial statements
Additional Monthly Tasks
oPrepares monthly executive financial reporting for franchise which includes financial reporting, AR reporting, administrative/compliance reporting
oPrepares reports as assigned by Management
oProjects as needed or determined Management expected to manage project to completion
oResponsible for document management
Year End Tasks
o Prepares for and participates in annual financial audit
o Prepares for and processes monthly, quarterly, and annual tax reporting
Education/Experience
oA minimum of an Associate's degree in Accounting or Finance is preferred.
oThree to five years Accounting and/or Bookkeeping experience is required.
Skills/Knowledge/Abilities (SKA) Required
oConsiderable knowledge of basic accounting procedures and practices
oAbility to maintain complex financial records and to prepare financial reports accurately
oExcellent oral and written communication skills
oExceptional organizational and prioritization skills
oMust be proficient with the following Microsoft applications:
o Excel
o Word
o Outlook
o QuickBooks
The qualifications listed above are intended to represent the minimal skills and experience levels associated with performing the duties and responsibilities contained in this job description. The qualifications should not be viewed as absolute standards, but as general guidelines that should be considered with other job-related criteria.
Required
Experience:
oProficient in QuickBooks with and small-medium business bookkeeping.: 3 years

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