Onsite Administrative Assistant - part time (SFL2023-4876)
Quick Apply Part-time 11 hours ago Full Job Description The On-site Administrative Assistant will report directly to the Licensed Community Manager and update any administrative concerns to the Director of Client Services.
This position schedule will be part time - 4 hours per day - M, W & F
Responsibilities:
Assist the CAM with the following tasks:
Familiarization with Community Governing Documents Board of Director Meetings Notice Mailings Meeting Preparation Annual and Organizational Meetings Notice Mailing Meeting Preparation Attend Meeting to assist with sign-in, ballot and proxy counting Budget Meeting Vendor Mailing Notice Mailing Meeting Preparation Administrative Functions/Client Support:
Process Warranty Deeds/Welcome Letter Scan and Save to Caliber Mail Welcome Letter Data entry and Record Updates Resident Info Sheet Certificate of Appointment of Voting Representative Email Authorization Directory Consent E-Voting Authorization Record Email Authorizations and Voting Representatives on related spreadsheets Client On-boarding Welcome Mailing Update all forms to reflect management company change Upload revised forms to the Share Drive Upload revised forms to Caliber Community information File appropriately to the Share Drive Upload as necessary to Caliber Process Sales Applications Process Lease Applications Process ARB Applications Process Maintenance requests:
Create workorders Distribute to vendor Follow-up and update record Process Violation letters Follow-up and update record Client, Board of Directors, Vendor Communication Answer incoming calls Effective and timely client correspondence Greet and assist visitors Update and Maintain Association Forms Update and Maintain Association Directory (if applicable) Miscellaneous:
Serve as an ambassador of corporate culture and growth by leading by example.
Read and comply with the RealManage and Keystone Property Management Group Employee Handbooks.
Follow all Policies and Standard Operating Procedures as directed by Management.
Perform and or participate in any range of special projects, tasks and other related duties/tasks as assigned by Management.
Qualifications:
High school diploma or GED required.
Associate degree preferred.
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
Excellent computer proficiency (MS Office - Word, Excel and Power Point).
Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
Pay and
Benefits:
$21 to $23, depending on education and experience.
Overview:
RealManage is a national Inc.
5000 firm with clients and operations in 17 states from California to Florida and from Texas to Illinois that delivers services to homeowners' associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.
RealManage also serves nationally recognized developer/builder clients.
As one of the largest (#3 out of 5,000
firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps.
The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.
RealManage is a values-based company with the following values as our guiding principles:
Integrity:
we always do the right thing.
Respect:
for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
Selflessness:
more than teamwork; we are part of something special and much larger than any of us.
Personal Relationships:
we are a professional services company; people do business with people they like.
Always Improving:
never satisfied, always learning and always growing; one is either getting worse or getting betternever staying the same.
At RealManage, we are always getting better.
The Administrative Assistant assists in the management of daily operations of community associations delivering professional services and exceptional customer satisfaction in accordance with the service level agreement, and in alignment with the company's guiding principles.
Job Type:
Part-time Pay:
$21.
00 - $23.
00 per hour Schedule:
Monday to Friday Ability to commute/relocate:
Stuart, FL 34997:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
What is your pay expectation for this position? Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position schedule will be part time - 4 hours per day - M, W & F
Responsibilities:
Assist the CAM with the following tasks:
Familiarization with Community Governing Documents Board of Director Meetings Notice Mailings Meeting Preparation Annual and Organizational Meetings Notice Mailing Meeting Preparation Attend Meeting to assist with sign-in, ballot and proxy counting Budget Meeting Vendor Mailing Notice Mailing Meeting Preparation Administrative Functions/Client Support:
Process Warranty Deeds/Welcome Letter Scan and Save to Caliber Mail Welcome Letter Data entry and Record Updates Resident Info Sheet Certificate of Appointment of Voting Representative Email Authorization Directory Consent E-Voting Authorization Record Email Authorizations and Voting Representatives on related spreadsheets Client On-boarding Welcome Mailing Update all forms to reflect management company change Upload revised forms to the Share Drive Upload revised forms to Caliber Community information File appropriately to the Share Drive Upload as necessary to Caliber Process Sales Applications Process Lease Applications Process ARB Applications Process Maintenance requests:
Create workorders Distribute to vendor Follow-up and update record Process Violation letters Follow-up and update record Client, Board of Directors, Vendor Communication Answer incoming calls Effective and timely client correspondence Greet and assist visitors Update and Maintain Association Forms Update and Maintain Association Directory (if applicable) Miscellaneous:
Serve as an ambassador of corporate culture and growth by leading by example.
Read and comply with the RealManage and Keystone Property Management Group Employee Handbooks.
Follow all Policies and Standard Operating Procedures as directed by Management.
Perform and or participate in any range of special projects, tasks and other related duties/tasks as assigned by Management.
Qualifications:
High school diploma or GED required.
Associate degree preferred.
Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers.
Excellent computer proficiency (MS Office - Word, Excel and Power Point).
Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service.
Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices.
Pay and
Benefits:
$21 to $23, depending on education and experience.
Overview:
RealManage is a national Inc.
5000 firm with clients and operations in 17 states from California to Florida and from Texas to Illinois that delivers services to homeowners' associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.
RealManage also serves nationally recognized developer/builder clients.
As one of the largest (#3 out of 5,000
firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps.
The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.
RealManage is a values-based company with the following values as our guiding principles:
Integrity:
we always do the right thing.
Respect:
for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
Selflessness:
more than teamwork; we are part of something special and much larger than any of us.
Personal Relationships:
we are a professional services company; people do business with people they like.
Always Improving:
never satisfied, always learning and always growing; one is either getting worse or getting betternever staying the same.
At RealManage, we are always getting better.
The Administrative Assistant assists in the management of daily operations of community associations delivering professional services and exceptional customer satisfaction in accordance with the service level agreement, and in alignment with the company's guiding principles.
Job Type:
Part-time Pay:
$21.
00 - $23.
00 per hour Schedule:
Monday to Friday Ability to commute/relocate:
Stuart, FL 34997:
Reliably commute or planning to relocate before starting work (Required) Application Question(s):
What is your pay expectation for this position? Work Location:
One location Quick Apply.
Estimated Salary: $20 to $28 per hour based on qualifications.
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